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Privacy Policy – HMC MATCHING

HMC MATCHING, as the data controller within the meaning of Regulation (EU) 2016/679 (GDPR) and the amended French Data Protection Act (“Informatique et Libertés”), attaches great importance to the protection of personal data and privacy of candidates, experts, and company representatives.

This policy aims to explain how HMC MATCHING collects, uses, stores, and shares personal data when using its website https://www.hmc-matching.com/ and more generally within the scope of its recruitment and expert-matching activities.

 

1. Data Collected

HMC MATCHING collects personal data directly from users (via forms and private spaces), but also indirectly from public sources (LinkedIn, CV databases, professional social networks) or through referrals.

Categories of data collected include:

Identification and contact data

Name, surname, email address, phone number.

Professional data

CV, professional experience, education, skills, location, availability, salary expectations or daily rate (experts), uploaded documents.

Company data

Company name, contacts, job title, recruitment needs, general information (including turnover, Glassdoor rating where applicable).

Contractual data

Documents or information required for contract management with experts or clients.

Financial data

Bank details (RIB) for expert payment when applicable.

Technical data

IP address, login logs, cookies, browsing data, analytics tools (Google Analytics, HubSpot Tracking).

Some candidates or experts may voluntarily include information considered “sensitive data” under the GDPR (health data, political opinions, religious beliefs, union membership, etc.). HMC MATCHING does not intend to process such data, does not use them when evaluating applications, and deletes them as soon as possible.

 

2. Purposes of Processing

Personal data are used for the following purposes:

  • Analysis and management of applications.
  • Matching candidates / experts with client companies.
  • Mission management for independent experts, including contractual processes.
  • Management of accounts and access to private spaces (company / candidate / expert).
  • Commercial follow-up and client project management.
  • Continuous improvement of services and internal statistics.
  • Sending information or notifications (with consent when required).
  • Maintenance, security, and proper functioning of the website.

 

3. Legal Bases

Processing is based on the following legal grounds:

  • Pre-contractual measures: application analysis, communication, qualification.
  • Contract performance: expert/company matching, mission management, commercial relationship.
  • Legitimate interest: internal organization, activity management, security, platform optimization.
  • Consent: non-essential cookies, marketing communications (where applicable).

 

4. Transfers Outside the European Union

HMC MATCHING strives to limit personal data transfers outside the EU. However, some tools used—such as HubSpot or Google Analytics—may involve regulated transfers (Standard Contractual Clauses, supplementary measures).

These transfers mainly relate to:

  • CRM, contact management, and form tools (HubSpot).
  • Analytics tools and cookies requiring consent (Google Analytics).

Transfers are strictly regulated to ensure GDPR-compliant protection. Users may refuse these cookies via the cookie management module.

 

5. Data Retention Period

Personal data are retained only for the time strictly necessary:

  • Candidates / experts: 2 years after the last contact.
  • Client relationship data: contract term + 5 years.
  • Technical data (logs): 12 months.
  • Cookies: 6 to 13 months depending on type.

 

6. User Rights

In accordance with the GDPR, every individual has the following rights:

  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to object
  • Right to restrict processing
  • Right to data portability
  • Right to define instructions regarding their data after death

To exercise these rights, contact us at: contact@hmc-matching.com

You may also lodge a complaint with the French Data Protection Authority (CNIL): https://www.cnil.fr

 

7. Data Security

HMC MATCHING implements all necessary technical and organizational measures (HTTPS, access control, secure hosting, access monitoring, backups) to ensure the protection of personal data.

 

8. Cookies

The website uses a consent management tool allowing users to accept or refuse non-essential cookies. Cookies may include essential technical cookies, functionality cookies, and analytics cookies (Google Analytics, HubSpot).

 

9. No Automated Decision-Making

HMC MATCHING does not use any automated processing that constitutes profiling or automated decision-making. Matching is not automated.

 

10. Changes to the Policy

This policy may be updated at any time depending on legal or operational developments. The last update date will be displayed on this page.

 

11. Contact Us

For any questions regarding personal data protection or to exercise your rights (access, rectification, objection, deletion, restriction, portability, post-mortem directives), you may contact HMC MATCHING:

  • by email: contact@hmc-matching.com

 

HMC MATCHING has not appointed a Data Protection Officer (DPO) but handles all requests with the highest level of compliance and confidentiality.